QuickDoc databases offer three key features that distinguish them from traditional spreadsheets and other database software:

1. Every Item is Its Own Page

Each item in your database is a QuickDoc page. Open any database item to add more information like text, images, and other content, just like any other QuickDoc page!

2. Customizable Properties

Enhance your database items with customizable properties such as dates, status, and links. This allows you to contextualize and label your data effectively.

3. Multiple Layouts

Your data isn't confined to a table. View your database as a board, list, calendar, gallery, or timeline—whichever layout suits your needs best.

A Quick Tour of Databases

Every full-page database in QuickDoc has the same menus and options. Here's a quick overview:

• Views: Edit and switch between different views of your database. Depending on your screen size, you may need to open a dropdown to see all views.

• Add a New View: Create a new view with its own layout, filters, and sorts.

• Filter Menu: Apply filters based on property values. Initially, only you can see these filters, but you can save them for your entire team if needed.

• Sort Menu: Sort data by property. Like filters, sorts are initially visible only to you but can be shared with your team.

• Database Search: Type any word to find items matching your search query.

• ••• Menu: Located at the top right, this menu allows you to edit view layout, grouping, properties, and more.

• Create a New Database Page: Click to add a new page to your database. This may appear as + or New depending on your screen size. Access and edit any database templates through the dropdown next to this button.

Creating a Database

There are several ways to create a database in QuickDoc:

1. New Page: Create a new page in your workspace and build a table, board, list, timeline, calendar, or gallery within it.

2. Inline Database: Create a database within an existing page by typing / followed by the desired layout (e.g., table, board).

When creating a database, you can start from scratch or pull in data from another part of your workspace. If you need the same properties or views as an existing database, choose an existing data source. If the information is new, create a new data source.

Full-Page vs. Inline Databases

Full-Page Databases

Full-page databases appear like any other page in your sidebar. You can lock them to prevent others from changing properties and value options by selecting ••• at the top of the database and choosing Lock database.

To turn a full-page database into an inline database, drag it into another page in the sidebar, making it a subpage. Then, navigate into the page and select ⋮⋮ → Turn into inline.

Inline Databases

Controls and menus for inline databases are hidden until you hover over them. Expand an inline database to a full-page database by selecting ⤡ at the top. Turn an inline database into a full-page database by dragging it into the sidebar as a top-level page. Delete, duplicate, move, or copy the link to your inline database by selecting ⋮⋮.

Duplicating a Database

Inline Databases

• Hover over the database and select ⋮⋮.

• Choose Duplicate. You can duplicate with or without content.

Full-Page Databases

• Click the ••• button at the top right.

• Choose Duplicate. You can duplicate with or without content.

Adding and Opening Database Pages

Every item in your database can be a QuickDoc page. To add database items:

• All Databases: Click the blue New button at the top right.

• Table, List, or Board: Click + New at the bottom.

• Calendar: Click the + icon when hovering over any day to create an event.

• Gallery: Click the + New button in the empty card at the bottom to add a new image frame.

To open database items as pages:

• Tables: Hover over the first column and click OPEN.

• Lists: Click the item's title.

• Boards, Calendars, and Galleries: Click anywhere on the card.

Pages open in a preview mode. Click ⤡ at the top left to view in full-page mode.

Customizing Database Pages

The top section of any QuickDoc database page can include:

• Properties: Data like project owner, due date, and tags.

• Comments: Conversations between you and your teammates, allowing tagging, questions, and feedback.

• Backlinks: Links to other pages, allowing easy navigation.

To customize these components:

• Click ••• at the top right and select Customize page.

• For properties, choose to Always show, Hide when empty, or Always hide.

• For backlinks, choose Expanded, Show in popover, or Off.

• For comments, choose Expanded or Off.

Collaboration and Permissions

"Can Edit Content" Permission

This permission level allows users to:

• Create, edit, and delete pages within the database.

• Edit property values.

Users with this permission cannot:

• Add, edit, or remove database properties or views.

• Change filters or sorts.

• Lock or unlock the database.

Lock Views

Found in the ••• menu at the top right, this option prevents changes to properties and views in your database. Users can still edit the data. This is useful to safeguard against accidental edits.

With these features and customizations, QuickDoc databases provide a powerful and flexible way to organize and manage your information.